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Technology Resources Desktop Support

Technology Resources Desktop Support

Technology Resources (TRecs) provides colleges, schools and departmental units with customer-focused desktop support. Friendly, knowledgeable staff who understand your technical environment and work with you to meet your business needs.

  • MITS Desktop Support Contract

    By implementing an efficient, cost-contained approach to fully managed IT support, this team of experts can use a variety of tools and approaches to deploy applications, updates and patches, detect problems and troubleshoot computer issues. We also deploy new hardware, facilitate computer life-cycle and inventory control, and provide support for individuals and the applications they use.

    List of Services Provided

    Available to:Faculty and Staff
    Features
    • Predictable, cost-contained approach to fully managing desktop support requirements.
    • Implementation of mandated UT security policies.
    • Centralized security management, tracking, performance monitoring and reporting.
    • Providing remote and onsite support, repair and problem resolution for the customer.
    • Coordinating with other Departments as needed.
    Cost

    Pricing is based on a combination of average staff salaries, the skill level necessary to provide needed support, and the average amount of time spent supporting different types of equipment. All prices are for an annual contract.

    **Technology Resources is reviewing the current cost model and will contact our clients as we move closer to the end of the fiscal year.  We understand that there are budget reductions in place for many and will keep that in mind while reviewing the contracts.

    Service Level Objectives

    Overview

    This Service Level Agreement (SLA) defines the services and service levels between the service provider, Technology Resources (TRecs), and the customers of that service (Customer). Eligible customers are internal to the University of Texas at Austin and at the discretion of Technology Resources.

    Service Description

    TRecs' Desktop Support (TRecs) provides an efficient, cost-contained approach for colleges, schools, and units. TRecs starts with friendly, knowledgeable staff who understand your technical environment. This team of experts is supported by a technical infrastructure that allows us to deploy applications, updates and patches, as well as detect problems. 

    Intended Users

    Technology Resources Desktop Support customers

    Supported Computing Environment

    Technology Resources offers desktop support for faculty and staff in colleges, schools, and units campus-wide.

    Technical Support

    Technology Resources Desktop Support is available from 8 a.m. to 5 p.m. Monday through Friday, excluding all holidays and university closures.

    Customers can contact Technology Resources for remote and local support:

    1.  UT Service Desk (512) 475-9406

    2.  Send an email to TRECS-Support@austin.utexas.edu

    3.  Submit a ServiceNow ticket

    Initial Response

    1.Requests for support will be fulfilled based on priorities (Critical, High, Medium, Low) which are determined by urgency and level of impact.

    2. Response is defined as a “good faith” effort to communicate with the customer using the contact information provided by that customer. Response may be via phone or voice mail, e-mail, or personal visit.

    3. Service Level response times to service requests are measured once a request is submitted via ServiceNow, the incident tracking system. Other forms of contact may affect the ability of TRecs to meet the requests in a timely fashion.

    Examples include:

    Direct emails to individual support personnel
    Direct phone calls to individual support personnel

    Status Definitions with Initial Response Times

    Critical - Within 15 minutes: Catastrophic inability to complete job duties. Example: computer does not turn on or boot up properly.
    High - Within 1 business hour: Loss of a major job duty. Example: E-mail not working, not connected to internet, inability to print at all. VoIP (basic) not working, no phone service. Example: cannot receive incoming calls and cannot make outgoing calls.
    Medium - Within 4 business hours: There is a problem to be solved, but customer is still functional and has other options available. Example: Desktop printer is not working, but customer has access to departmental printers. VoIP (basic) phone working but voice mail not working.
    Low - Within 9 business hours: General request or other tasks not time sensitive. Example: Customer request a quote for  a new machine. General requests for VoIP (basic), such as, feature changes, phone relocation, adding/changing service, and new phone.

    Patch Management

    Liberal Arts ITS (LAITS) currently provides regular security and updates to common software applications and operating systems. Desktops and laptops are enrolled in patch management to receive updates.  As of September 1, 2018, Technology Resources will manage this service.

    Responsibilities

    Customer responsibilities in support of this agreement include:

    • The customer is the owner of their data, and must categorize that data according to university data standard.
    • Request help and services defined in Technical Support of this SLA.
    • Respond to TRecs staff inquiries in a professional and timely manner.
    • Maintain compliance with all software licensing requirements.
    • Adhere to relevant University acceptable use and security policies and standards.
    • Department contacts review and approve departmental personnel administrative access to supported systems, based on business requirements.
    • Retain ownership and responsibility for completing Information Security Office Risk Assessment (ISORA) within the requirements set by the Information Security Office for the University of Texas at Austin.
    • Provide TRecs with physical access to supported systems.

    TRECS responsibilities in support of this agreement include:

    • Ensure managed desktops meet standards established by UT policies, including acceptable use and security mandates.
    • Effectively and efficiently deploy operating systems, applications, software patches and updates.
    • Establish real time monitoring of device performance, compliance and inventory.
    • Minimize disruptions of customer production when desktop maintenance and support operations are performed.
    • Provide recommendations on hardware life cycle.
    • Maintain a hardware inventory.
    • Coordinate maintenance, repair, and/or replacement for in-warranty hardware.
    • Assist customer in completing their annual reporting of the Information Security Office Risk Assessment (ISORA).
    • Coordinate, troubleshoot and resolve VoIP & network issues.
    • Advise customers on security, networking or information technology best practices, policies, or requirements.
  • Customer On and Off Boarding

    Customer on boarding and off boarding requests.

    Available to:Faculty and Staff
    Features

    If you have an employee, who is new to your department or departing the department, please use this request to contact Technology Resources Desktop support.  This request is for TRecs customers only.

     

    Cost

    No cost.

    Service Level Objectives

     

    Routine requests are typically addressed within one business day.  

    UT Service Desk staff may escalate requests as needed.

     

    Technical Support

    Technical support is available during normal business hours:

    M-F 8:00 a.m. - 5:00 p.m.  

     

    UT Service Desk    

    512-475-9400

    Create a Ticket

    Direct Email TRECS-Support@austin.utexas.edu