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Enterprise Content Management

Enterprise Content Management

Enterprise Content Management provides services for capturing, routing, signing, storing, managing, retaining and disposing of electronically formatted data, including University records.

  • Content Management Repository and Platform

    Documentum provides services for storing, managing, retaining, and disposing of electronically formatted data, including University records.

     

    Request Types:

    Login [URL]: edocuments.utexas.edu

    Onboarding Request:https://utexas.qualtrics.com/jfe/form/SV_4TQSoeshc9ag6J7

    Email: edocuments@utlists.utexas.edu

    Available to:Faculty and Staff
    Features
    • Version control, content lifecycles, workflows, and robust search option
    • Advanced, intuitive and configurable user interface
    • Security permissions and roles configured on a folder and/or file level
    • Automated retention policies and disposition functionality
    Cost

    This service is offered as common good at no cost to current faculty and staff.

    Service Level Objectives

    Planned availability:

    User Responsibilities: 

    Users of the service agree to be aware of and adhere to the University's Acceptable Use Policy and appropriate Records Retention guidelines

  • Electronic Signature

    DocuSign is a cloud-based service that empowers faculty and staff at The University of Texas at Austin to design secure, fully digital workflows including legally binding signatures. Enabling students, parents and other affiliates to electronically sign official university forms. 

    DocuSign webapp video tutorial: https://docusign.utexas.edu/video-tutorials 

    DocuSign API reference : https://developers.docusign.com/esign-rest-api/reference 

    Please visit the DocuSign site for more information at docusign.utexas.edu.

    Available to:Faculty and Staff
    Features
    • Can be used to electronically sign documents for University business.
    • Manage documents sent from your account.
    • Personalize your signature.
    Cost

    DocuSign is available at no cost to current faculty and staff.

    Service Level Objectives

    Service availability: 98%

    User Responsibilities:

    Users of the service agree to be aware of and adhere to the University's Acceptable Use Policy and DocuSign Acceptable Practices.    

  • eCapture

    Kofax TotalAgility (KTA) KTA transforms paper documents into electronic formats via optical character recognition (OCR) and automated document recognition (ADR) technology. KTA can capture information from many sources including scanners, multi-function devices (printer, copier, fax) or folders.

    Submit a request for:

     

    Available to:Faculty and Staff
    Features
    • Image and document capture
    • Support for multi-function devices
    • Integration with multiple repositories
    • Service analytics
    Cost

    This service is offered as common good at no cost to current faculty and staff.

    Service Level Objectives

    Planned availability:
    User Responsibilities:  

    Users of the service and identified owners/administrators agree to be aware of and adhere to the university's Acceptable Use Policy. KTA subscribers agree to:

  • Document Repository

    The Document Repository service offers client applications the ability to store and retrieve binary or text files, and metadata about them. Documents are stored on a disk file-system that is part of the UT Austin campus network. Arrangements have been made for repository backup and other Disaster Recovery (DR) scenarios.

    For more information please see the Document Repository User Guide, or email the repository administrator at its-docrepo-team@utlists.utexas.edu.

    Available to:Faculty and Staff
    Features
    • Appropriate for files with "Category 1" security classification.
    • Client applications access it through a Web Service (HTTPS + REST) interface. The service is agnostic with respect to client programming language (e.g. Java, PHP, Python, C#) or platform (e.g. PyPE, Microsoft .NET).
    • A separate Document Repository Interface (DRI) is also provided, to facilitate use by webAgent and Natural clients.
    • All files are automatically scanned for viruses upon upload and download.
    • Files are stored in named repositories that belong to client departments/organizations. A repository name and a password secures access to individual repositories.
    • The maximum file size is 100 MB.
    Cost

    The Document Repository is available at no cost to campus departments and academic units. Limits on storage availability apply.

    Service Level Objectives

    Recommended Alternative

    Since 2016, the Documentum service has been available for new document storage, as well as for migration of existing documents stored in Document Repository.