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  • UTBackup

    UTBackup provides an enterprise-level, centralized, and automated end-point backup solution for the UT Austin campus. For end users, UTBackup assures peace of mind that their data is being backed up safely and securely. For computer administrators, UTBackup allows for greater data security and integrity, and reduced technical support and infrastructure costs. UTBackup is available for current UT faculty and staff who have departmental technical support.

    Available to:Faculty and Staff
    • Cross-platform: UTBackup supports Windows, Macintosh, and Linux desktop and laptop platforms. UTBackup is not a server backup solution
    • Provides limited open file backup support
    • Allows for federated control of client devices at the departmental level via a self-managed organizational hierarchy of campus units
    • Allows for data restoration from any computer with a network connection and internet browser
    • Includes maintenance of physical network storage devices and all necessary infrastructure
    • Physical storage devices are housed in a secure location and monitored 24/7

    UT Austin faculty and staff may use UTBackup services at no cost, subject to the following terms:

    • Faculty and staff subsidy applies only to ITS UTBackup services which shall be administered by departmental Information Technology support staff.
    • UTBackup software licensing and maintenance is provided for faculty and staff computers used for university business.
    • 100GB (faculty) and 20GB (staff) of compressed, de-duplicated backup storage quota is provided per device per year.
    • General support is provided by the ITS Help and Service Desk in addition to the support provided by departmental IT support staff.
    • Storage cost: $0.35/Gb/year
    Service Level Objectives

    Key Metrics

    • Availability: 99.9%
    • Service Request Response: 1 Business Day


    This document defines the service level agreement (SLA) and standard operational procedures (SOP) for the UTBackup Service provided by Information Technology Services (ITS). It also describes the rights and responsibilities of any University of Texas at Austin unit that obtains this service from ITS (Customer).

    Service Description

    The UTBackup service provides current University of Texas at Austin faculty and staff a simple, secure, cost-effective, and reliable way to incrementally backup their University owned laptop or desktop workstations. Once installed, UTBackup works quietly in the background so that users can continue to do their work without interruption. While departmental technical support contacts (TSCs) are responsible for managing the service and providing tier 1 support, users have the independence and ability to easily restore files on their own as needed. The UTBackup service appliances are housed in the University Data Centers (UDC).

    NOTE: UTBackup was selected as the name for the new service and will be used consistently to refer to the Crashplan implementation at the University.

    Intended Use

    The UTBackup service is intended to serve current University of Texas at Austin faculty and staff as a simple, secure, cost-effective, and reliable way to incrementally backup their University owned laptop or desktop workstations.

    Supported Computing Environments

    The minimum recommended operating systems and client software are:

    Windows Client Software

    Windows 8.1, Windows 7 (Sunset support for Vista & XP) /1 GB Memory/1 GHZ+CPU/250MB Drive Space/800x600 display.

    MacOS Client Software

    OS 10.11 through 10.6 (Sunset support for OS 10.5 & 10.4) /1 GB Memory/1 GHZ+CPU/250MB Drive Space/800x600 display.

    Linux Client Software

    2.6 Series Kernel with run level 5 /1 GB Memory/1 GHZ+CPU/250MB Drive Space/800x600 display/Oracle (Sun) Java version 1.6+.

    Solaris Client Software

    Open Solaris, Solaris 10 with run level 5 /1 GB Memory/1 GHZ+Intel CPU/250MB Drive Space/800x600 display/Oracle (Sun) Java version 1.6+.

    • CrashplanPro software, server or client, does not support installation on Solaris 9, or on any operating system or hardware using Sparc-based processor architecture.

    Data Backup Frequency, Versions and Retention Defaults

    • A file copy is created for its initial backup and is retained until deselected from a backup set.
    • File deltas (changes) are backed up every 15 minutes
    • 15 minute file deltas are available for 1 week
    • Daily deltas are available for 90 days
    • Weekly deltas are available for 1 year
    • Monthly deltas are available for all previous years
    • Deselected files are automatically and securely removed from UTBackup servers during their next maintenance cycle.
    • Files deleted from a client device are automatically and securely deleted from UTBackup servers in 30 days.

    NOTE: Data retention defaults may be reconfigured by department TSCs. Please ask your local IT contact to verifying data retention policy for your department.

    Technical Support

    Tier 1 support issues will be handled by departmental TSCs. If necessary, support requests can be escalated through the UT Service Desk for assistance. Routine requests are typically handled within one business day.

    Billing and Accounting

    The UTBackup service will provide accounting information to to ITS Billing for the following billable events:

    • UTBackup storage cost
      • Calculated annually from monthly snapshots of usage, averaged (rounded up to the nearest GB), subsidized storage amounts subtracted and any resulting billable overages are to be submitted for processing on August 1st

    NOTE: Storage use reports are available through the UTBackup management console.

    Termination or Modifcation of Service

    Termination or modification of the UTBackup service requires 30 days advance notice to the UT Service Desk. Customers are responsible for the storage cost during the transition time. Additional details regarding termination of service are yet to be determined and will be updated in this SLA once finalized.

    Standard Maintenance of Service

    The UTBackup service is subject to any published Networking and UDC maintenance events. There are four types of maintenance events:

    Full maintenance events require downtime for all components of the UTBackup service. Full maintenance events cause downtime for all customers of the UTBackup Service.

    Partial maintenance events require downtime for some components of the UTBackup service. Four partial maintenance events will occur on Sundays from 12 noon – 6pm in February, June, August, and October of each year.

    Non-impactful maintenance is performed routinely with no anticipated downtime for customers of the UTBackup service. These events will be scheduled according to the existing ITS service maintenance guidelines.

    Emergency maintenance events are scheduled as required due to security patches or unexpected failure of service components. They can cause Partial or Full outage of the UTBackup service. Emergency maintenance events are announced through the Alerts and Outages page.

    All scheduled maintenance events will be published in the ITS maintenance events calendar. Departmental TSCs will be notified via email 5 days prior to any Full or Partial maintenance.

    Customer Responsibilities

    • Customers must maintain accurate records for financial accounts and UTBackup organization owner contact information. This includes all primary, secondary, and financial management contacts for each top level UTBackup customer organization.
    • Customers are responsible for all usage and activity that occurs within their UTBackup organization structure.
    • Customers must be aware of and adhere to the University Acceptable Use Policy
    • Customers must be aware of and adhere to the University Data Classification Standard
    • Customers of the UTBackup service are subject to Information Resources Use and Security Policy guidelines for data security.