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Transferring Google Data to a University Account

Number of views : 38
Article Number : KB0019167
Published on : 2022-09-29
Last modified : 2022-09-29 13:48:53
Knowledge Base : IT Public Self Help

 

 

Table of Contents

How Do I Move My Files from Google Drive to Microsoft OneDrive?

How Do I Move My Email Messages from UTmail to Office 365?

 

 

How Do I Move My Files from Google Drive to Microsoft OneDrive? 

 

1. Export Your Files From UTmail Using Google Takeout

Google Takeout is a service that allows you to export a copy of the content in your Google Account to back it up or use it with a service outside of Google.

If you're interested in watching a video explanation of this process from our colleagues at the iSchool, they are available below:

 

Export Your Files From UTmail Using Google Takeout (Click to Expand/Collapse Instructions)

1. Navigate to Google'sDownload your data page and sign in with your UTmail account credentials.   

2. On the takeout page, select Deselect all

 
 
 

3. Next, scroll through the list and select the following: Drive, Mail 

 

  

4. Select Next Step.

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5. Next, select Send download link via email. 
 
Note: The ‘Add to OneDrive’ option will not work, this is for consumer accounts only. 

 

 

6. For the frequency of your export, select Export once. 
 
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7. Choose .zip as the file type and 50GB as the file size.  
 
 
 
 

8. Select Create export.

 

 

9. When your file export is ready, you will receive an email in your UTmail account.  

  

 

10. Log in to your UTmail account and proceed to the next step to download your files to your computer.

 

 

2. Set Up OneDrive on your Computer

You will require the OneDrive app to download UTmail files and transfer them to Office 365.

 

MacOS

MacOS - OneDrive Setup (Click to Expand/Collapse Instructions)

1. Install OneDrive for Mac. 

Note: If you are currently using the OneDrive Mac Store app, you must first uninstall it before installing the latest build of the sync app. 

 

2. Run the installation software for OneDrive for Mac. Select Continue.  
 
 
 

3. Select Install. 
Note: This may require help from an administrator. Contact your local technical support group for assistance if you are unable to complete the download process. 

 

 

 

4. When the download has finished, select Close.  
 
 
 
 

5. Open the Launchpad and type OneDrive in the search field. Open OneDrive. 
 
 
 

6. Enter your UT Office 365 email address and password. Select Sign in. 
 

 
 

7. Select Next.  
 
 
 

8. Grant OneDrive permission to Sync. Select OK, then select Next.   

 
 
 

9. Select Next. 
 
 
 

10. Select Next.  
 
 
 

11. Select Next. 
 
 
 

12. Select Next.  
 
 
 

13. Select Next. 
 
 
 

14. Select Later. 
 
 
 

15. Select Open OneDrive Folder. 
 
 
 

16. You’re all set. Your OneDrive files will appear in the OneDrive folder.  
 
 

Windows

Windows OneDrive Setup (Click to Expand/Collapse Instructions)

1. Select the Start button, search for “OneDrive”, and then open it: 

  • In Windows 10, select OneDrive. 

Screenshot of searching for the OneDrive desktop app in Windows 10 
 

  • In Windows 7, under Programs, select Microsoft OneDrive. 
     

Screenshot of searching for the OneDrive desktop app in Windows 7 
 

  • In Windows 8.1, search for OneDrive for Business, then select the OneDrive for Business app. 

     

2. When OneDrive Setup starts, enter your UT Office 365 email address and select Sign in. 

 

 

3. Enter your UT office 365 email address and password. Select Sign in. 
 
 

 

4. Authenticate using Duo Multi-Factor authentication.  

 

 

5. Select OK. 
 

6. Select Next. 
 
 

 

7. Select Next.

 

 

8. Select Next.

 

 

9. Select Next.  

 

 

10. Select Later. 
 
 
 

11. Select Open my OneDrive folder. 
 
 
 
 

12. You’re all set. Your OneDrive files will appear in the File Explorer in the OneDrive folder.  
 
 
 

 

3. Download Your Files From Google Takeout to Your Computer

Download Your Files From UTmail to Your Computer (Click to Expand/Collapse Instructions)

1. Follow the steps listed in Export Your Files From UTmail Using Google Takeout, then Log in to your UTmail account. 
 

2. Select the email delivered from Google Takeout. 
 
 

 

3. To download your files to your computer, select Download your files 

 

 

4. Your files will download according to your computer settings (usually to a downloads folder). Check your downloaded content to ensure everything has transferred successfully before deleting any files from your Google Drive.

 
 

5. Double click the zipped folder. The file will unzip and you can check its contents. Folders from the export will be displayed.  
 
 
 

6. Select files from your Drive folder. You can drag and drop or copy these files to your OneDrive folder in a preferred location. 

 

 

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How Do I Move my Email Messages from UTmail to Office 365? 

 

1. Add Your Office 365 Account to Outlook

This section is designed to help you add your Office 365 email account to the Outlook Desktop Application.

If you're interested in watching a video explanation of this process from our colleagues at the iSchool, they are available below:

Note: If you or your administrator has already completed this process, you may omit section 1. 

 

MacOS

MacOs - Add Office 365 to Outlook (Click to Expand/Collapse Instructions)

1. Open Microsoft Outlook on your desktop. Don't have the app? To download, please view the article here: Download Microsoft Office 2016 for Mac 

2. Enter your Office 365 email address and select Continue. 



3. When prompted, enter your Office 365 email address and password. Select Sign in. 


 

4. Authenticate using Duo Multi-Factor Authentication.  


 

5. When your account has been successfully added, select Done.  

 

Windows

Windows - Add Office 365 to Outlook (Click to Expand/Collapse Instructions)

 

1. Open Microsoft Outlook on your desktop. Don't have the app? To download, please view the article here: Download Microsoft Office 2016 for Windows
 

2. On the welcome prompt, select Next. 


 

3. Enter your name, email address, and password, then select Next. 


 

4. Outlook setup will begin. When prompted, enter your Office 365 email address and password. Select Sign in. 


 

5. Authenticate using Duo Multi-Factor Authentication.  

 

6. Once Outlook has completed setup, select 'Finish'. 

 

 


2. Add My UTmail Account to Outlook

When you're finished with this step, you'll see your existing Gmail messages in Outlook. You can use Outlook to receive, read, and send new messages from your Gmail account.

 

MacOS

MacOS - Add UTmail Account to Outlook (Click to Expand/Collapse Instructions)

Content

1. Open Outlook > Select Outlook > Preferences > Accounts. 
 

2. Click the plus (+) sign in the bottom right of the screen. 

3. Type your email address. Select Continue. 

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4. Select Google as the account type.

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5. Select Continue.

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6. Outlook will launch a Gmail window that asks for your UTmail account address. 

  • Enter your UTmail account address. 

  • Select, Next
     

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7. Next, enter your UTmail account password. Select Sign in.

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8. If you have previously enabled 2-factor authentication for Gmail, you'll be prompted to enter the code sent to your mobile device. 

Note: If you haven't enabled 2-factor authentication, skip to step 9. 
 
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9. The Google account permissions window appears. Click Allow. 

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10. Once Outlook finishes adding your UTmail account, you can add another email account or select Done. Outlook syncs with your Gmail account. The email in your Gmail account will appear in Outlook, right below your Microsoft 365 mailbox.

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Windows

Windows - Add My UTmail Account to Outlook (Click to Expand/Collapse Instructions)

 

1. Open Outlook > Select File > Add Account 

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2. Enter your email address and click connect. 

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3. Select Google as the account type.  

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4. Enter the information below, then select Next.

Incoming mail:  

  • Server: imap.gmail.com 
  • Port: 993
  • Encryption method: SSL/TLS 

 Outgoing mail:

  • Server: smtp.gmail.com 
  • Port: 587 
  • Encryption method: STARTTLS 
     

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5. Enter the password for your UTmail account, select Connect. 

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6. Outlook will launch a Gmail window that asks for your UTmail account address. 

  • Enter your UTmail account address. 
  • Select Next. 

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7. Next, enter your UTmail account password. Select Sign in. 

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8. If you have previously enabled 2-factor authentication for Gmail, you'll be prompted to enter the code sent to your mobile device. 

  • If you haven't enabled 2-factor authentication, skip to step 9. 

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9. The Google account permissions window appears. Click Allow. 

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10. Once Outlook finishes adding your UTmail account, you can add another email account or select Done. Outlook syncs with your Gmail account. The email in your Gmail account will appear in Outlook, right below your Microsoft 365 mailbox. 

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3. Move My Email From My UTmail Account to My O365 Account Using Outlook

This section is designed to help you move messages between your UTmail account and your Office 365 email account using the Outlook Desktop Application.

Note: If you have a large number of files, the process of moving information could take a few minutes. Syncing folders from online accounts can take time.  

 

Move My Email From My UTmail Account to My O365 Account Using Outlook (Click to Expand/Collapse Instructions)

1. Open Microsoft Outlook on your desktop. 
 

2. Locate your synced accounts in the left-hand Outlook pane. 
 

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3. Select the folder in your UTmail account with email that you want to move.  
 

4. Use one of the file transfer methods below to move your mail from your UTmail account to your O365 account.  
 

Move using drag and drop 

  • Select the item you want to move. 

  • Drag to the destination folder, and then release the mouse button. 
     

Copy using drag and drop 

  • Select the item you want to move by holding down the right-mouse button (or the alternate mouse button if you're using the mouse with your left hand). 

  • Drag to the destination folder and release the mouse button. 

  • When the context menu appears, select Copy. 
     
     

Move or Copy using the clipboard  

  • Select the item you want to move or copy. 

  • To move, right-click and select Cut. To copy, right-click and select Copy. 

  • Alternatively, you can use the keyboard shortcut.

    • To copy the item: click Ctrl+C. 

    • To move the item: click Ctrl+X 

  • Navigate to the folder where you want to move or copy the item to, and then click Ctrl+V. 

     

Move or copy using the Move to Folder or Copy to Folder option 

  • Select the item you want to move. 

  • On the Outlook ribbon, select Move. 

  • To move an item to a folder, select the folder from the drop-down list. 

  • If your folder isn't listed, select Other Folder and select the folder from the Choose Folder dialog box. To copy an item to a folder, select Copy to Folder. 
     
     
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