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UT ID Online Photo Submission Guidelines

Number of views : 16512
Article Number : KB0018280
Published on : 2020-08-14
Last modified : 2020-08-14 22:00:28
Knowledge Base : IT Public Self Help

The UT ID Card’s online photo submission process enables UT Austin students, faculty, staff, retirees, and sponsored affiliates to upload a photo to be used on their UT ID Card. Photos are typically approved within 24 to 48 business hours. When your photo is approved you will receive a confirmation email from the ID Center. If your photo is rejected, you will be provided instructions to submit an updated photo for review. 

All photos are subject to approval and MUST meet the following requirements:

Photo Requirements

Items in BOLD are the most common reasons for a photo be rejected

  • Clear, digital color photo taken indoors with natural lighting or flash and in the last 6 months
  • Flat, solid, light colored background with NO other visible people or objects in the photo
  • Centered front-view, full-face image with both eyes open and a neutral expression or natural smile
  • Photo cropped from just above the top of the head to just below the shoulders
  • Hair must not obscure the face or eyes
  • May wear prescription eyeglasses (without glare)
  • May wear a religious head covering as long as the item does not obscure facial features
  • MUST wear a shirt or blouse
  • NO side, front, or back head tilting
  • NO hats, sunglasses, headphones, or other accessories
  • NO inappropriate expressions or gestures
  • NO editing or filters
  • NO professional photos, senior portraits, or school photos
  • NO photos of photos

Acceptable Photo Examples

Natural Smile / No Glare Neutral Expression Natural Smile Natural Smile


Unacceptable Photo Examples

Busy background / Eyes Closed /  Hand Gesture / Unnatural Smile  Sunglasses  Hat / Low Light / Floating Head Black & White Filter


How to Submit Your Photo

  1. Click on the “Submit Your Photo” button below
  2. Log in with your EID and password
  3. Approve multi-factor authentication request (DUO), if prompted
  4. Take a photo using your device or upload an existing photo
  5. Crop or rotate image to meet requirements
  6. Preview and submit photo
  7. You will be notified via email if your photo was accepted or rejected


If you submit multiple photos, it's possible that multiple ID Cards will be printed and you will be financially responsible for any additional $10 card charges.

Submit Your Photo



When a photograph is submitted for the issuance of a UT ID Card, the digitized photo will be stored electronically for identification and security purposes. Identification information collected for production of the ID card and may be used by the University of Texas to verify identity, support the safety and security of campus resources, and support the mission of the University. 

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