Getting Started

Students, faculty, staff, and retirees are automatically eligible for ID cards.

If your faculty or staff member has never had an ID card, please have them request a card online. They can visit the ID Center to pick it up once ready.

If your faculty or staff member does not have a new UT ID card (with building access privileges), please have them visit the ID Center to trade their old ID card for a newer ID card. If they do not have their old ID card due to loss or theft, they may be assessed a replacement charge.

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University Affiliates (including Official Visitors)

Sponsoring departments may request a UT ID card for university affiliates. The request must be included in the assignment in Workday and the sponsor must agree to cover the costs of the card.

Affiliates must have all appropriate ID card privileges in Workday as well before they are able to acquire an ID card.

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How to Add Privileges in Workday

• To add privileges to a New Contingent Worker, refer to the Contract ContingentWorker- Workday Instructional Guide
• To add privileges to an Existing Contingent Worker, refer to the Change Job – Extend Contingent Worker Contract – Workday Instructional Guide.
• To add privileges to an Academic Affiliate, refer to the Add Privileges for Academic Affiliate – Workday Instructional Guide. 

Note: Employees do not need to have privileges proactively added to their jobs. They will automatically be fully privileged upon completion of the associated business process in Workday.  

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Employee ID Card Mailing Requests

If a remote UT employee needs their ID Card mailed to them a Human Resources Contact, or a department designee, will be responsible for sending the card via US Mail. The card can be picked up once authorized by the card holder and a request has been sent to and acknowledged by the ID Center. This process has only been approved for UT employees residing outside of Austin.

Request Process: 

• Submit a request online
  • utexas.edu/idcenter
• Information to include in request:  
  
  • Name and EID of the employee who is the card holder 
  • Name of the authorized representative for pick-up 
  • Confirmation of ID Card status being communicated with the card holder as ready for pick-up 
• In-Person Services employees will acknowledge the ticket and let the requestor know when the cards are ready for pick-up 
  
  • Cards should not be picked up before this confirmation 
• Upon pick-up, In-Person Services employees check the ID to confirm identity and then release the card to the representative's care 
• The department will take responsibility of the ID Card and must send card(s) via US Mail 

Authorized pick-ups can be established in two ways: 

• Reporting Status (i.e. we see the employee reports to the person picking up the card, such as a manager or director) 
• Established in request (a name can be included in the request to tell us who will be picking up the card) 

In-Person Services will not be able to directly mail cards to individuals. If you have any questions, you can contact us at id_center@utlists.utexas.edu.

Available for: Faculty and Staff

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