Entering time and submitting time are two different steps in Workday. Any time block on your calendar that shows “Not Submitted” is still pending your submission of that time or time off entry. Instructions for how to enter and submit time in Workday depend on your Fair Labor Standard Act (FLSA) status (exempt or non-exempt). Refer to guidance documents below for step-by-step instructions on how to enter and submit time:

• Exempt Employees (not eligible for overtime) - Enter Time for Exempt Employees – Workday Instructional Guide or the Enter time for Multiple Jobs – Exempt (Not eligible for overtime) Workday Instructional Guide 
• Non-Exempt Employees (eligible for overtime) - Enter Time for Non-Exempt Employees – Workday Instructional Guide or the Enter time for Multiple Jobs – Non-Exempt (eligible for overtime) Workday Instructional Guide 

For additional time entry guidance documents and eLearning videos, visit the Workday Training page and refer to the Find Help – Employee Resources section.

Unable to Enter Time for Self
If you use the guidance provided and are still unable to enter time for yourself in Workday, check the Monthly or Semi-Monthly Payroll Calendars (depends on pay group type) to see when the most recent payroll run occurred. Time entry is locked for a few days before payroll runs but will unlock and let you submit after the payroll run is complete.

Contact your Timekeeper if you have a need to enter time for a prior period and are unable to do so. For more information on time entry in prior periods, please see below.

Trying to Submit Time on Behalf of a Worker
If you are unable to enter time on behalf of a worker, there are two issues to check:

• Is the worker still in your supervisory organization? To verify, go to the worker’s profile and check to see what supervisory organization they are in.
• Do you have the security roles on your supervisory organization to submit time for the worker? To verify your roles, go to your profile in Workday > Related Actions > Security > View Roles Assignments for Worker Positions. You may enter time on a worker’s behalf if you are a manager, HR Partner, or Timekeeper.

• Locked prior periods
  • Once a prior period is locked, employees cannot enter or submit time in the locked period. Only the Timekeeper and Central HR have the ability to enter time on behalf of a worker in a locked period.
  • A note about locked prior periods: An alert may display indicating that the period is locked. Timekeepers and Central HR can still enter time during the locked prior period.