What is the process for rushing a payment document for goods and services or travel that needs to be issued either the same or next day?

 

The steps below must be followed to expedite a payment:

1.  Create the electronic payment document in *DEFINE and route it forward to Payment Services (Accounts Payable, and Travel Services, and Independent Contractor/Tax Services) for final approval. Note: enter current date in the requested payment date field for payment to issue immediately after final approval.

2.  Gather the supporting documentation and cover sheet for the payment document.

3.  Follow the appropriate procedure below for document final approval:

-  For a payment document to be final approved by Accounts Payable:

-    Send an email to oa.ap@austin.utexas.edu and include in the subject line the word "RUSH" and the document ID number to determine if the payment qualifies as a rush payment. In the message, include the business reason. 

-   For a payment document to be final approved by Travel Services:

-    Send an email to oa.travel@austin.utexas.edu and include in the subject line the word "RUSH" and the document ID number to determine if the payment qualifies as a rush payment.

-  For a payment document to be final approved by Independent Contractor/Tax Services:

-    Send an email to tax.ic@austin.utexas.edu and include in the subject line the word "RUSH" and the document ID number to determine if the payment qualifies as a rush payment.

4.  If determined to be a rush payment, then you will receive a response copying Imaging and Documentation Services (IDS) for you to work with them in getting the supporting documentation imaged in the Image Retrieval System (IRS).

5.  Documents imaged by 11:30 a.m. will have payment issued that day. Documents imaged after 11:30 a.m. will have payments issued the next business day.