What is the process for rushing a payment document for goods and services or travel that needs to be issued either the same or next day?
The steps below must be followed to expedite a payment:
- Create the electronic payment document in *DEFINE and route it forward to Payment Services (Accounts Payable and Travel Services) for final approval. Note: enter current date in the requested payment date field for payment to issue immediately after final approval.
- Gather the supporting documentation and cover sheet for the payment document.
- Follow the appropriate procedure below for document final approval:
- For a payment document to be final approved by Accounts Payable:
- Send an email to oa.ap@austin.utexas.edu and include in the subject line the word "RUSH" and the document ID number to determine if the payment qualifies as a rush payment. In the message, include the business reason.
- For a payment document to be final approved by Travel Services:
- Send an email to oa.travel@austin.utexas.edu and include in the subject line the word "RUSH" and the document ID number to determine if the payment qualifies as a rush payment.
- If determined to be a rush payment, then you will receive a response copying IDS for you to work with them in getting the supporting documentation imaged in the Image Retrieval System (IRS)
- Documents imaged by 11:30 a.m. will have payment issued that day. Documents imaged after 11:30 a.m. will have payments issued the next business day.
For information on how to expedite an Independent Contractor payment, please send email request to tax.ic@austin.utexas.edu