The Accounting and Financial Management Office will be closed during the holidays from Monday, December 23, 2024, through Wednesday, January 1, 2025. Normal business hours will resume on Thursday, January 2, 2025; therefore, no payments will be issued or distributed during this time. The last checks processed in 2024 using local funds will be processed at noon on Friday, December 20, 2024.
The following are the voucher deadlines for getting payments issued and disbursed by December 20, 2024:
Local Accounts and State Accounts: All post-audit payment document types needing a payment issued by
Friday, December 20, 2024, should be final approved within the department with a requested payment date of no later than
Friday, December 20, 2024, before noon (determined by the clock in *DEFINE) on
Friday, December 20, 2024. If a post-audit document is final approved at or after noon on
Friday, December 20, 2024, or without a requested payment date entered, payment will be issued on or after
Thursday, January 2, 2025.
Pre-Audit Documents
Local and State Accounts: All supporting documentation for pre-audit payment type documents needing a payment issued by
Friday, December 20, 2024, should be in the Office of Accounting, located in MAI Room 4, or be uploaded to
Imaging & Documentation Services (no faxes or emailed PDF copies) by 5 p.m. on
Friday, December 13, 2024. If supporting documentation is not received by that time, then the pre-audit payment-type documents may not be final approved, and/or payment may not be issued
Friday, December 20, 2024.
Procard
All VP7 payment documentation to pay Citibank must be final approved within the department by 5 p.m. on Monday, December 16, 2024.
eShip Global
All VP9 payment documents to pay eShip Global for the cycle dates of December 1 through 15 of 2022 must be final approved within the department by 5 p.m. on Tuesday, December 17, 2024.
Scholarship and Prize/Award SS1 Documents
- SS1 documents that are approved and in Ready to Pay status by 5 p.m. on Friday, December 13, 2024, with scheduled payment dates no later than Dec. 31, 2024, will be processed for payment on Monday, December 16, 2024, absent any holds (Office of Financial Aid, registration, etc).
- SS1 documents that are approved and in Ready to Pay status by 5 p.m. on Tuesday, December 31, 2024, with scheduled payment dates no later than January 2 of 2025, will be processed for payment on Thursday, January 2, 2025.
All SS1 documents that are not approved and in Ready to Pay status and/or are held (by OSFA, registration, etc) by 5 p.m. on Friday, December 13, 2024, will not be paid in 2024.
Distribution of Checks Marked for Pick-Up
Checks are distributed in MAI 4. Any check not picked up by 3 p.m. on Thursday, December 19, 2024, will be unavailable until normal business hours resume on Thursday, January 2, 2025.
Outgoing Bank Wire
The last day outgoing bank wire payment vouchers (State of Texas manual voucher) will be sent by the Accounting and Financial Management Office is
Friday, December 20, 2024. In order to meet this deadline, all outgoing bank wire payment vouchers must be in Cash Management by uploading to
https://utexas.app.box.com/folder/43137033585?v=OutgoingWires by 5 p.m. on
Friday, December 13, 2024, along with original supporting documentation (no faxes or emailed PDF copies). If supporting documentation arrives after December 13, 2024, there could be delays and wires may not be processed until January 2025.