To delete an electronic office, you will need to complete a "Delete an Electronic Office" request form found on the Signature Desk website. Below you will find support documentation to help complete the form.

 

 

Before completing the DocuSign form to Delete an Electronic Office, you will need to enter both the name of the Requester as well as the name of the Authorized Signer of the office that will be deleted.

 

This form must be signed by the Electronic Office Manager of the office to be deleted or a CUBO member or delegate as per the Financial and Administrative Services CUBO Members list.

 

If you have any questions, please email signaturedesk@austin.utexas.edu

 

Using EID email addresses is required to ensure proper routing in DocuSign. EID email addresses are based on the EID of the recipient. If your EID is abcd1234, then your EID email address is abcd1234@eid.utexas.edu.

 

 

 

• Enter your name and EID email in the Requester fields.

 

• Enter the name and EID of the Authorized Signer in the Authorized Signer fields. Please be sure the person entered is a unit administrator (unit head) of the new unit's report-to unit or a higher unit administrator as shown on the GG6 screen in *DEFINE. The individuals listed on the GG6 screen for the reports-to unit are valid signers, and please be aware the unit head of the new unit is not a valid signer. The Chief Business Officers for the unit involved, or their delegates as per the Financial and Administrative Services CUBO Members list, may sign in place of the DEFINE unit administrator. Any signatures needed from additional teams, such as Academic Affairs, will still be required if listed on the request form.

 

• Click the Begin Signing button at the bottom of the page. This will generate a DocuSign form that will open automatically.

 

 

• The DocuSign form will automatically fill in the date and the Requester’s Name, but please add in your EID in the highlighted box to the right of your name.

 

• Enter name of the Electronic Office you would like to delete in the Electronic Office to Delete field.

 

• Add the name of the person in charge of the electronic office you would like to delete in the Name of Electronic Office Manager field. If you are unsure of who this is, please reach out to your department’s financial team.

 

• Add the EID of the Office Manager in charge of the electronic office you would like to delete in the UT EID of Electronic Office Manager field. If you are unsure of who this is, please reach out to your department’s financial team.

 

• Please select Yes or No from the drop-down to note if this electronic office has any units of its own. If this electronic office does own units, the department will need to move these units to a separate electronic office prior to submitting this deletion request. See the Move a Unit form on the Signature Desk Request Forms page to initiate the move process.

 

• Click Finish to submit the DocuSign form. You will be automatically directed to a confirmation page and the form will be sent for signing. After it has been signed the Requester will be notified. The document will then be ready for processing by the Signature Desk. If there are any questions regarding the request, they will contact the Requester via the ServiceNow ticket. Upon completion of the request the Signature Desk will notify the Requester.

 

Please note that using EID email addresses is required for all Signature Desk form submissions to ensure proper routing in DocuSign. EID email addresses are based on the EID of the recipient. If your EID is abcd1234, then your EID email address is abcd1234@eid.utexas.edu.

 

 

Please note that request processing time varies depending on the overall volume of requests and complexity involved in the type of request made.

 

 

Follow the link to download the pdf version of the support documentation for the Delete an Electronic Office Signature Desk Request Form.