To update manual signers, you will need to complete a "Update Manual Signers" request form found on the Signature Desk website. Below you will find support documentation to help complete the form.

 

 

Before completing the DocuSign form to Update Manual Signers, you will need to enter both the name of the Requester as well as the name of the Authorized Signer of the unit.

 

If you have any questions, please email signaturedesk@austin.utexas.edu

 

Using EID email addresses is required to ensure proper routing in DocuSign. EID email addresses are based on the EID of the recipient. If your EID is abcd1234, then your EID email address is abcd1234@eid.utexas.edu.

 

Chief Business Officers for the unit involved, or their delegates as per the Financial and Administrative Services the CUBO Members list, may sign in place of the DEFINE unit administrator.

 

 

• Enter your name and EID email in the Requester fields.

 

• Enter the name and EID of the Authorized Signer in the Authorized Signer fields. Please be sure the person entered is a unit administrator (unit head) of the new unit's report-to unit or a higher unit administrator as shown on the GG6 screen in *DEFINE. The individuals listed on the GG6 screen for the reports-to unit are valid signers, and please be aware the unit head of the new unit is not a valid signer. The Chief Business Officers for the unit involved, or their delegates as per the Financial and Administrative Services CUBO Members list, may sign in place of the DEFINE unit administrator. Any signatures needed from additional teams, such as Academic Affairs, will still be required if listed on the request form. 

 

• Click the Begin Signing button at the bottom of the page. This will generate a DocuSign form that will open automatically

 

 

 

• The DocuSign form will automatically fill in the date and the Requester’s Name, but please add in your EID in the highlighted box to the right of your name.

 

Signer authority will only be removed from units covered by the signer on this request form.

 

• Add individual Names, EIDs, and Effective dates to the Remove ALL manual signature authority for the following UT EID(s) table. Individuals added to this table will no longer be authorized to manually sign paper forms for any units and/or budget groups at the university.

 

 

 

• Add Names, UT EIDs, Effective Dates, Authorization Level (enter Unit or Budget Group), Unit Codes or Budget Groups numbers to REMOVE individuals as authorized signers from the units and/or budget groups.

 

 

Removing an individual as an authorized signer from a unit would remove them from all budget groups within that unit. Removing an individual as an authorized signer from a budget group would remove them from a single budget group only within the unit.

 

 

• Please enter units with their full seven-digit code. If you would like all sub-units included please enter ‘-xxx’ which will include the main unit and all sub-units.

 

• Removing Signers will not be immediate but will be reflected the in the system the following day.

 

 

 

• To ADD individuals as authorized manual signers for units and/or budget groups please list Name, UT EID, Authorization Period, From Date, To Date, Authorization Level, and Unit or Budget Group that you would like the addition to be made to.

 

If this is a permanent addition of a manual signer, please enter “indefinitely” in the From and To Date. If it is a temporary authorization, please enter a specific start and end date.

 

• Click Finish to submit the DocuSign form. You will be automatically directed to a confirmation page and the form will be sent for signing. After it has been signed the Requester will be notified. The document will then be ready for processing by the Signature Desk. If there are any questions regarding the request, they will contact the Requester via the ServiceNow ticket. Upon completion of the request the Signature Desk will notify the Requester.

 

Please note that using EID email addresses is required for all Signature Desk form submissions to ensure proper routing in DocuSign. EID email addresses are based on the EID of the recipient. If your EID is abcd1234, then your EID email address is abcd1234@eid.utexas.edu.

 

 

Please note that request processing time varies depending on the overall volume of requests and complexity involved in the type of request made.

 

Follow the link to download the pdf version of the support documentation for the Update Manual Signers Signature Desk Request Form.