How do I transition Academic Graduate Students (AGS) and Fellows between Summer and Fall jobs?
Follow the guidance below that matches the transaction you are trying to perform.
1 — Fellowship in the summer >> TA/AI/GRA in the fall (begins 8/16)
- Change Job/Transfer into new Job Profile as of 8/16 with an end date of at least 12/31
- Insurance implications: There is a solution in place to prevent double coverage in August and unnecessary payment by the student. If the fall job is at least 20 SWH for 135 days, see the webpage Academic Graduate Student Employee Insurance Options for insurance options.
2 – TA/AI/GRA in the summer >> Fellowship in the fall
3 — NEW Fellow in the fall (begins 9/1 for OGS fellowships)
- Hire into A015-Fellow effective the start date of your fellowship.
- See the webpage Insurance for Graduate Student Fellows for insurance options.
- NOTE: International Students will be required to pay for August and Fall semester health insurance through Texas Global, it will be added to their Fall tuition bill. (some fellowships add an amount to cover this)
4 — NEW TA/AI/GRA in the fall (semester dates are 8/16 – 12/31)
- Hire into appropriate Job Profile
- Insurance is effective as of the hire date once the information is transmitted and processed by the insurance companies. Coverage will be retroactive to 8/1 for AHP-SHIP or begin 8/16 for UT Select.
- NOTE: International Students will be required to pay for August and Fall semester health insurance through Texas Global, it will be added to their Fall tuition bill. If enrolled in AcademicBlue SHIP, there is a process in place to resolve double coverage and unnecessary payment by the student.