To improve the faculty and graduate student employee experience, University leadership approved a new set of academic appointment dates to align academic appointments with the academic calendar. Starting in Fall 2024, faculty and graduate student employee appointments will begin August 16.
Aligning to the academic calendar will have a number of positive impacts for faculty and graduate student employees, including:
Because this change will impact current workflows, a cross-functional team comprised of representatives from colleges, schools and central business units is working together to develop new workflows and guidance materials.
NOTICE: Prior Approval Request (PAR) Update
Prior Approval Request (PAR) technical updates are complete. CSUs may submit PARs for summer and fall 2024 faculty new hires.
Available Resources
The tables below link to available resources. For materials still in development are listed along with their anticipated publication dates. Links to materials will be added as they become available.
| Materials for CSUs | Anticipated Release Date |
| Faculty and Academic Graduate Student Employee Summer 2024 Appointment Guidance | Available Now |
| Transitioning AGS and Fellows from Summer to Fall Jobs | Available Now |
| FAQs about new Student Employment Dates | Available Now |
| CSU HR Processing Deadlines Calendar | Available Now |
| HR Student Employment Resources (HR website) | Available Now |
| Eligibility to Work (HR website) | Available Now |
| Academic Graduate Student Employment Insurance Options (HR Website) | Available Now |
| Academic Appointment Alignment (OSP website) | Available Now |
| Faculty Summer Job Costing Tool — For Summer 2024 Only — (askUS Workday@UT Job Costing) | Available Now |
| Preparing for Summer 2024 (askUS Workday@UT website) | Available Now |
| Preparing for Fall 2024 (askUS Workday@UT website) | Available Now |
| Mass Extend Process Now Allows Compensation Changes (askUS Workday@UT website) | Available Now |
Links to previous communications for those who may wish to review information shared with campus about the academic appointment date change are listed below.
Emails
Presentations
For questions related to this project, please email provost@utexas.edu.
At UT, the terms Appointment, Academic Appointment, and Job have distinct meanings, but due to a long history of use are often used interchangeably, especially when discussing academic employment. For more information about these terms and their meanings, continue reading Terminology Talk - Academic Appointments.