What’s the Faculty and Graduate Student Appointment Date Change Project?

To improve the faculty and graduate student employee experience, University leadership approved a new set of academic appointment dates to align academic appointments with the academic calendar. Starting in Fall 2024, faculty and graduate student employee appointments will begin August 16.

How will this change benefit Faculty and Graduate Students?

Aligning to the academic calendar will have a number of positive impacts for faculty and graduate student employees, including:

• Receiving their first paycheck on September 1 as opposed to October 1
• Earlier access to insurance and workers’ compensation benefits
• Earlier access to University systems from instruction and administration

Resources for Colleges, Schools, Units (CSUs) and Faculty.

Because this change will impact current workflows, a cross-functional team comprised of representatives from colleges, schools and central business units is working together to develop new workflows and guidance materials. 

NOTICE: Prior Approval Request (PAR) Update

Prior Approval Request (PAR) technical updates are complete. CSUs may submit PARs for summer and fall 2024 faculty new hires.

Available Resources

The tables below link to available resources. For materials still in development are listed along with their anticipated publication dates. Links to materials will be added as they become available.

Materials for CSUs	Anticipated Release Date
Faculty and Academic Graduate Student Employee Summer 2024 Appointment Guidance	Available Now
Transitioning AGS and Fellows from Summer to Fall Jobs	Available Now
FAQs about new Student Employment Dates	Available Now
CSU HR Processing Deadlines Calendar	Available Now
HR Student Employment Resources (HR website)	Available Now
Eligibility to Work (HR website)	Available Now
Academic Graduate Student Employment Insurance Options (HR Website)	Available Now
Academic Appointment Alignment (OSP website)	Available Now
Faculty Summer Job Costing Tool — For Summer 2024 Only — (askUS Workday@UT Job Costing)	Available Now
Preparing for Summer 2024 (askUS Workday@UT website)	Available Now
Mass Extend Process Now Allows Compensation Changes (askUS Workday@UT website)	Available Now

 

Materials for Faculty

FAQs on the Impact of UT’s New Academic Appointment Dates for Faculty

Using Split Direct Deposits to Establish Resources for Summer Months

Faculty Benefit Changes for Faculty with Nine-Month Assignments

FAQ on Changes to Summer Insurance Premium Payment Schedule for Faculty

 

Project Communications Archive

Links to previous communications for those who may wish to review information shared with campus about the academic appointment date change are listed below.

Emails

• Jan. 22 Email to Academic HR Consortium — Overview of Faculty and Graduate Student Worker Appointment Date Changes and
  Communications
• Jan. 22 Email to Graduate Coordinator Network (GCN) — Overview of Faculty and Graduate Student Worker Appointment Date Changes and Upcoming Communications
• Feb. 5 Email to All Faculty — Overview of Appointment Date Changes
• Feb. 5 Email to All benefits-eligible Academic Graduate Student (AGS) Employees — Overview of Appointment Date Changes
• Mar. 19 Email to All Faculty — Summer Insurance Pre-Payment Changes, Invitations to Info Sessions

Presentations

• Student Employment Dates & Changes (PDF)
• Benefits Changes (PDF)
• Recording of March 27 Information Session for Faculty with Nine-Month Academic Appointments (Video)
• Presentation from March 27 Faculty Information Session (PDF)

 

For questions related to this project, please email provost@utexas.edu. 

 

A Note on UT Terminology: Appointments vs. Jobs

At UT, the terms Appointment, Academic Appointment, and Job have distinct meanings, but due to a long history of use are often used interchangeably, especially when discussing academic employment. For more information about these terms and their meanings, continue reading Terminology Talk - Academic Appointments.