Who has access to Workday?
All active employees and contingent workers have access to Workday. Future employees and contingent workers will have access after their hire or contract have been successfully completed so that these workers can complete onboarding tasks.
Former workers may retain access to Workday depending on their relationship to the university.
|
Population |
Timing |
After Access is Removed |
|
Former Employees (includes inactive employees & UTemps) |
Retain access to Workday for two years after Termination Date |
Contact Tax Services for W-2 and tax forms: tax@austin.utexas.edu Contact the Human Resource Service Center for 1095-C forms: hrsc@austin.utexas.edu; 512-471-4772 |
|
F-INA - Faculty - Not Active |
Retain access to Workday for two years after Termination Date |
Contact Tax Services for W-2 and tax forms: tax@austin.utexas.edu |
|
Former Nonemployees in the Job Family, Nonemployee Stipends (Americorp, Student Government, Student Media) |
Retain Access to Workday for two years after Termination Date. |
Contact Tax Services for W-2 and tax forms: tax@austin.utexas.edu |
|
Former Academic Affiliates |
Access to Workday is disabled when the Academic Appointment ends |
n/a |
|
Former Nonemployee (includes former Contingent Workers) |
Access to Workday is disabled when the job/contract ends (unless they are also a former employee still in the two year period)
|
n/a |
|
Retirees |
Access to Workday is not removed |
n/a |
Related Resources
Workday Security Roles determine what users can see or do.