What are the Fiscal Year-End Scholarship Processing deadlines?

Creation and Approval of SS1 documents in the current fiscal year will be disabled at 5:00 P.M. CST on the date indicated for “Scholarship Vouchers” on the Fiscal Year-End Voucher Processing Deadlines Article: KB0022232 (All other functions within FRMS will remain open, including creation and approval of SS1 documents in the upcoming fiscal year.)

 

All SS1 documents for the current fiscal year must be in “Ready to Pay” status by 5:00 P.M. CST on the cutoff date.

 

Any SS1 documents in “Ready to Pay” status that are scheduled to pay in August after this cutoff day will be vouchered to pay out through the accounting system the day following the cutoff date.

 

If an SS1 is not final approved or does not pay out by this cutoff date, the award will automatically be cancelled, and funds will be disencumbered. (i.e., the award must be recreated in the new fiscal year).

 

Reminder: Registration Requirements

A scheduled SS1 payment may only pay out ahead of a student completing registration if it is a:

 

* Travel award

* Study abroad award

* Cash prize

* Post-doctoral fellowship

* Award for Emergency Use

* Award for a Non-Enrolled Recipient

 

If an SS1 is for one of the above purposes, be sure to indicate this when creating the SS1 and answer “No” to the “Registration Requirements” section; this will ensure the student does not need to register and confirm attendance to receive these funds. (If the recipient is not registered, a Payee Information Form (PIF) is required. If a PIF is not already on file, an error message will display in FRMS indicating this is needed.)