Fiscal Year-End Scholarship Processing


What are the Fiscal Year-End Scholarship Processing deadlines?

 

You can now process FRMS Scholarship/Fellowship documents for fiscal year 2024-25 with payment dates as early as Aug. 12, 2024. Payments scheduled for Aug. 12, 2024, will be paid Monday, August 12th.

A scholarship can only pay out before the student completes registration in UT Direct if the scholarship falls into one of the exception cases. You can read more about the exception cases here: https://enrollmentmanagement.utexas.edu/resources/working-groups/tpff/. If the scholarship falls into one of the exception cases, you can take the following actions:
  1. Go to the Purpose of Payment section in FRMS on the SS1 creation page.
  2. Answer the questions listed and select the exception case this scholarship is for.
  3. Go to the Registration Requirements section in FRMS on the SS1 creation page.
  4. Answer “No” for “Must the recipient be registered to receive this award?”

Note: If the recipient is not registered, a Payment Information Form (PIF) is required. If the PIF is not already on file, an error message will display instructing the department to have the recipient fill out a PIF.

FRMS Scholarship/Fellowship Documents for fiscal year 2023-24 must be final approved by 5 p.m. on Wednesday, Aug. 21. If a scholarship is not final approved by that time and does not pay out by the scholarship processing deadline on Wednesday, Aug. 21, the award will automatically be canceled and the funds disencumbered.

In order to comply with the fiscal year-end payment deadlines, scholarship/fellowship documents scheduled to pay from Aug. 21-31, 2024 will be paid on Aug. 21. As usual, creation and approval of fiscal year 2023-24 documents in FRMS Scholarship/Fellowship will be turned off at 5 p.m. on Wednesday, Aug. 21. However, all other FRMS Scholarship/Fellowship functions will remain open, including creation and approval for fiscal year 2024-25 documents.